Privacy Policy

Intro and who we are

We are Pure Wind Shodō Calligraphy School, we respect your privacy and the importance of protecting your personal data. Our focus is on providing Japanese calligraphy educational coursework and training, as well as cultural groups, and we use this website, and our connected website at D+P Studio, as a method to help us do this, and to interact with visitors in a positive way. To achieve this, our site is set up in ways that use your information, which are detailed below.

Please read this privacy policy for more details. We, and the D+P Studio (Drawing and Painting Studio), are based in Glasgow, United Kingdom, you can contact us at https://purewindshodo.school and at https://drawingandpaintingstudio.com/ . If you have any questions about this policy, please contact privacy(at)purewindshodo.school .

Data and data collection

Pure Wind Shodō Calligraphy School, and our connected D+P Studio, may collect and process data when you:

Fill in forms, create an account, place an order, contact support or interact with us, access and use our coursework through the Moodle learning management system, or leave comments. We may also collect and process the visitor’s IP address and browser user agent string to help spam detection.
Use our website, which collects data automatically using cookies and similar technologies.
Receive a referral or we receive data from service providers that help us operate.

We may collect and process the following data:

Identity Data – name, title, date of birth.
Contact Data – email address, phone number, billing/delivery address.
Account Data – username, preferences, communication history.
Technical Data – IP address, device identifiers, browser type, time zone, cookie IDs.
Usage Data – pages viewed, links clicked, session duration.
Marketing & Communications Data – your preferences in receiving marketing from us.
Transaction Data – order details and payment references may be stored and collected (we do not store full card details). We use the PayPal service for subscription and trial payments, and PayPal may collect and store your data.

The PayPal service privacy policy is available here: https://www.paypal.com/uk/legalhub/paypal/privacy-full .

For membership sign up, we use Google Forms, connected to our email address at the D+P Studio website (https://drawingandpaintingstudio.com/ ). The Google Forms service privacy policy is available here: https://transparency.google/intl/en_us/our-policies/product-terms/google-forms/

The Moodle learning management system privacy policy is available here: https://moodle.com/privacy-notice/

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/.

Newsletter sign up form

In our newsletter sign up form we use Mailchimp, through our connected website D+P Studio (https://drawingandpaintingstudio.com/ , to collect the names and email addresses of visitors who agree to sign up to our Newsletter. We send our newsletter using the Mailchimp platform, though we may also alternatively send a newsletter through email without using Mailchimp. Please check the Mailchimp privacy policy for detailed information: https://mailchimp.com/legal/ . After you have signed up to our newsletter, we store your name and email address. You can unsubscribe from receiving our newsletter from the link in the Mailchimp newsletter or by replying to our email with the words ‘Unsubscribe’ or similar.

Why we use data (purposes) and lawful bases

We use personal data to:
Provide our products/services, process orders and payments, deliver and manage your account (Lawful basis: Contract).
Respond to enquiries and provide support (Contract/Legitimate Interests).
Send you marketing communications where permitted, with opt-out at any time (Consent/Legitimate Interests and PECR rules).
Improve our website, products and services, and perform analytics (Legitimate Interests/Consent for non-essential cookies).
Detect and prevent fraud and comply with legal obligations (Legal Obligation/Legitimate Interests).

Where we rely on legitimate interests, they include running and improving our services, delivering quality customer service, and promoting our products/services in a proportionate way. You can object to processing based on legitimate interests at any time.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Media

If you upload images to the website or Moodle learning management system, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website or Moodle learning management system can download and extract any location data from images on the website. Relevant details about Canvas learning management system can be found here: https://moodle.com/privacy-notice/

Cookies

We use cookies and similar technologies for functionality, analytics and marketing. Where required, we will obtain your consent for non-essential cookies. You can manage your preferences at any time.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

Please see Moodle learning management system privacy policy regarding their use of cookies where particular information, such as your web request, interaction with the the Moodle platform, IP address, browser type, browser language, device type, operating system, and device ID are collected. Moodle use this information for troubleshooting and security monitoring. More details can be found here: https://moodle.com/privacy-notice/

Who we share your data with, and sending of data

We may share personal data with:

Service providers acting on our behalf (e.g. hosting, payment processing, delivery, IT support, email).
Professional advisers (lawyers, accountants), regulators, or government agencies where legally required.

We require all service providers to safeguard personal data and only process it according to our instructions. If you request a password reset, your IP address will be included in the reset email. Visitor comments may be checked through an automated spam detection service.

International transfers

Some providers are located outside the UK. Where we transfer data internationally, we use appropriate safeguards such as the UK International Data Transfer Agreement (IDTA), the UK Addendum to the EU Standard Contractual Clauses, or rely on an adequacy decision.

How long we retain your data

We keep personal data only for as long as necessary for the purposes described above, including to satisfy legal, accounting or reporting requirements. We then securely delete or anonymise it. For users that register on our website (if any), we also store the personal information they provide in their user profile. Website administrators can also see and edit that information. For information on data retained by Moodle learning system, please see: https://moodle.com/privacy-notice/

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Third-party links

Our website may include links to third-party sites or services. We are not responsible for their privacy practices.

Changes to this policy

We may update this policy from time to time. The latest version will always be available on our website with the date of the most recent update.

Contact

If you have any questions, please contact us at privacy(at)purewindshodo.school .